Vendor Management Services for HOAs in Santa Clara

Reliable Contractors. Competitive Pricing. Full Oversight from Start to Finish.

Take the Hassle Out of Managing HOA Vendors

Coordinating landscapers, handymen, repair crews, and specialty contractors can overwhelm even the most organized HOA board. That’s why PMI SouthBay delivers end-to-end vendor management—from sourcing and vetting to oversight and final paperwork—so your board can stay focused on big-picture priorities, not daily contractor issues.

With a vetted network covering everything from routine handyman services to complex capital improvement projects, we ensure competitive pricing, reliable execution, and accountability at every step.

Our HOA Vendor Management Services Include:

• Contractor Selection & Vetting

  We maintain a trusted network of local vendors—handymen, roofers, plumbers, painters, electricians, and more. Every contractor is fully licensed, insured, and vetted for performance and professionalism.

• Request for Proposals (RFPs) & Bidding

  We manage the bidding process on your behalf—preparing detailed RFPs, collecting competitive proposals, and presenting clear comparisons to your board.

• Contract Negotiation & Onboarding

  We review and negotiate contract terms to ensure clarity, fairness, and protection for your HOA, then guide vendors through a smooth onboarding process.

• Insurance, Compliance & Paperwork Tracking

  Our system tracks all vendor documentation—insurance, licenses, W-9s, warranties, and close-out paperwork—keeping your association fully compliant and audit-ready.

• Vendor Oversight & Performance Reviews

  We don’t just coordinate—we manage. From quality checks to issue resolution and performance reviews, we make sure vendors deliver on every promise.

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