HOA Communication & Board Meetings Support in Santa Clara

Transparent Communication. Well-Run Meetings. Engaged Communities.

Strengthen Community Trust Through Effective Communication

Clear communication is the foundation of a well-functioning HOA. When residents are informed, heard, and engaged, disputes are reduced and satisfaction rises. At PMI SouthBay, we help your board build a more connected and cooperative community through professional communication systems and board meeting support.

Whether it’s distributing notices, managing digital platforms, or facilitating annual meetings, we keep everyone on the same page—professionally and efficiently.

What’s Included in Our Communication & Meeting Services

• Resident Communication Management

  We manage the flow of information between the board and homeowners using digital portals, email alerts, text notifications, printed notices, and newsletters.

• Homeowner Request & Response Systems

  Our secure online portal allows residents to submit maintenance requests, rule inquiries, and feedback—while giving the board tools to respond quickly and consistently.

• Board Meeting Planning & Facilitation

  We assist with scheduling, agenda preparation, digital invitations, quorum tracking, and virtual or in-person meeting setup. We also ensure compliance with Davis-Stirling Open Meeting Act rules.

• Minutes, Recordkeeping & Documentation

  We take care of recording official meeting minutes, storing documents securely, and providing easy board and homeowner access.

• Homeowner Surveys & Community Feedback

  Gain valuable insight through digital polls, surveys, and engagement tools that help the board make informed decisions based on resident input.

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